Privacy Policy

Last Updated: October 17, 2025

Grey Duck Studios (“we,” “us,” or “our”) values your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and protect your data when you interact with our services, including our website, event platforms, and marketing activities.

1. Information We Collect

We collect information in the following ways:

a. Information You Provide

When you engage with us—such as requesting a quote, registering for an event, or subscribing to updates—you may provide:

• Name, email address, phone number, and company details

• Payment and billing information (when applicable)

• Event registration or participation details

• Preferences and communication history

b. Information We Collect Automatically

When you visit our website or use our virtual event platforms, we may automatically collect:

• IP address and browser type

• Device information and operating system

• Website usage data (e.g., pages visited, time spent, and referring links)

• Event engagement data (e.g., chat participation, poll responses, downloads)

c. Information from Third Parties

We may receive data from trusted third-party partners, including:

• Event registration platforms

• Payment processors

• Marketing platforms (e.g., email automation tools, social media)

2. How We Use Your Information

We use your personal data to:

• Provide, manage, and improve our virtual and hybrid event services

• Communicate with you about events, updates, and offers

• Customize your experience and deliver relevant content

• Process transactions and manage billing

• Analyze performance and improve user experience

• Comply with legal or regulatory requirements

3. How We Share Your Information

We do not sell or rent personal data. However, we may share it with:

• Trusted vendors and service providers (e.g., hosting, analytics, event tech partners)

• Business partners and clients involved in co-hosted or sponsored events

• Legal authorities if required by law or to protect rights, property, or safety

All vendors and partners are contractually obligated to handle data securely and only for authorized purposes.

4. Data Retention

We retain personal data only as long as necessary to fulfill the purposes outlined in this policy, comply with legal obligations, resolve disputes, or enforce agreements.

If you participate in an event, your data may be stored for follow-up communications, analytics, or replays, unless you request deletion.

5. Cookies and Tracking Technologies

Our website and platforms use cookies and similar technologies to:

• Improve site performance and functionality

• Remember user preferences

• Analyze visitor behavior

• Support marketing and remarketing campaigns

You can manage cookie preferences through your browser settings.

6. Your Rights and Choices

Depending on your location, you may have the right to:

• Access and obtain a copy of your personal data

• Request correction or deletion

• Withdraw consent or opt out of marketing communications

• Restrict or object to data processing

To exercise these rights, contact us at privacy@greyduckstudios.com.

7. Data Security

We use appropriate technical and organizational safeguards to protect personal data from unauthorized access, loss, or misuse. However, no system is completely secure, and you share information at your own risk.

8. Children’s Privacy

Our services are not directed to children under 16, and we do not knowingly collect their personal data. If we learn that such data has been collected, we will delete it promptly.

9. International Data Transfers

If you are located outside the United States, please note that your data may be transferred to and processed in the U.S., where privacy laws may differ. We ensure appropriate safeguards are in place for such transfers.

10. Updates to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices or for legal reasons. Updates will be posted on this page with a revised “Last Updated” date.

11. Contact Us

If you have questions, concerns, or requests related to this Privacy Policy, please contact:

Grey Duck Studios
Email: privacy@greyduckstudios.com
Website: www.greyduckstudios.com

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